- Development | Sys Management
Date
24 May, 2022
Client
Hostel
Category
Development
Location
Kathmandu, Nepal
A 500-bed hostel faced inefficiencies with manual room allocations, payment handling, and resident communication, leading to delays and errors.
Challenge & Solution
Challenges
A hostel with 500 beds faced issues regarding inefficiencies with manual room allocations, payment handling, and resident communication, leading to delays and errors.
Solution
- Custom Web-Based System:
Developed a centralized platform for both administrators and residents to manage hostel operations digitally. - Resident Portal:
Allowed easy rent payments, food menu viewing, and access to notices from any device. - Admin Dashboard:
Enabled real-time room tracking, payment management, and communication with residents. - Automated Workflows:
Streamlined operations, reducing administrative errors by 80%.
- Research
- Workflow Design
- System Integration
Our Process
How was it done
- Needs Assessment:
Identified key operational bottlenecks and user requirements from both admin and resident perspectives. - System Development:
Built a responsive, easy-to-navigate interface for residents and a powerful dashboard for hostel admins. - Workflow Automation:
Digitized check-ins, payment tracking, and communication to boost efficiency. - Testing & Launch:
Ensured a seamless rollout with user feedback integration for ongoing improvements.
Result Driven
Results after completion of the project was a 95% success though there are few parts we need to work on real time. The system now operates with frictionless booking and checking availability.
- 50% faster check-in process
- 30% fewer payment delays
- Significantly improved resident satisfaction through real-time updates and ease of access